Minutes of Scheduled Board of Trustees Meeting

February 9, 2000

Call to Order

The regular Meeting of the Library Board of Trustees was called to order at 7:15 p.m. In attendance were Board President Campbell Geeslin, Trustees Toni Cox-Burns, Betsy DeSoye, Janet Elmiger, Hope Furth, Don Simmons, Library Director Sandra Miranda and Assistant Director Charlotte Szabo. Absent with notice were Trustees P. Lynn Oliva and Saul Yanofsky.

Minutes of the Regular Meeting of the Library Board of Trustees

The minutes of the regular meeting of January 19, 2000 were approved on a motion by Trustee Furth, seconded by Trustee Simmons.

City Expenditure & Revenue Budget Reports

City Expenditure & Revenue Budget Reports as of January 1/31/00 were not received in time for Board Meeting.

Bills: 1999/00 Budget #15

The payment of bill voucher #15 was approved on a motion by Trustee Cox-Burns, seconded by Trustee DeSoye.

Report of Library Administration

Department reports for January & February 2000 will be prepared for Board distribution prior to the March Board Meeting. Trustee Furth and the other Trustees present commended the Library managers for an excellent job in presenting their goals for 2000.

Trustee Reports & Business

WLS

The WLS Book and Author Luncheon is scheduled for Wednesday, April 12^th, a highlight of National Library Week activities. Trustees who wish to attend this popular event were asked to make reservations through the Administration Office as soon as possible.

The Trustees thanked and commended Library Director Miranda for the report she prepared for their information that compared the differences between WESTLYNX, the database used by WLS member libraries, and Sirsi, the management system used by the White Plains Library.

Foundation

Foundation Board President Cox-Burns reported that with personnel changes and the approaching end of the Campaign the Library Foundation has new focus and purpose. At the February 9, 2000 Foundation meeting, consultant to the Foundation, Karen Osborne of Osborne Associates, presented her draft report on strategy to complete and move beyond the Centennial Campaign. At this meeting the Foundation Board also met the new Director of Development, Tracy Conte.

Advocacy

The Trustees reviewed and discussed correspondence from State Senator Nick Spano regarding their request for funds to assist with the Children’s Library expansion.

OLD BUSINESS

2000/2001 Proposed Budget

The Board of Trustees reviewed and approved the Proposed Library Budget for FY2000/2001 on a motion by Trustee Furth, seconded by Trustee DeSoye.

Personnel

The Board reviewed correspondence regarding the Library’s request to review and assess the pay grade for the position title of Library Clerk.

NEW BUSINESS

Gift Fund

The Library Board approved a payment of $50,000 from the Gift Fund to City of White Plains Capital Project C543 for Design Services for Children’s Library Expansion on a motion by Trustee Elmiger, seconded by Trustee Simmons.

Approval of WLS Free Direct Access

The Westchester Library System Free Direct Access Plan was approved on a motion by Trustee Cox-Burns, seconded by Trustee Hope Furth.

Approval of Policy to Permit Performers & Authors to sell their works at Library programs

The Library Board approved a policy to permit performers and authors to sell their works at Library programs on a motion by Trustee Simmons, seconded by Trustee Furth.

Adjournment

There being no more business before the Board, the Meeting was adjourned at 8:15 p.m.

Betsy DeSoye, Secretary

Library Board of Trustees