Minutes of Scheduled Board of Trustees Meeting

September 20, 2000

Call to Order

The regular Meeting of the Library Board of Trustees was called to order at 7:42 p.m. In attendance were Board President Campbell Geeslin, Trustees Toni Cox-Burns, Betsy DeSoye, Janet Elmiger, Hope Furth, P. Lynn Oliva, Saul Yanofsky, Library Director Sandra Miranda . Absent with notice was Trustee Don Simmons.

Minutes of the Regular Meeting of the Library Board of Trustees

The minutes of the regular meeting of July 19, 2000 were approved on a motion by Trustee Furth, seconded by Trustee Cox-Burns with condition Board would review and call Library Administration office with any changes.

City Expenditure & Revenue Budget Reports

City Expenditure & Revenue Budget Reports of 6/30/00, 7/31/00 & 8/31/00 were reviewed by Board..

Bills: 2000/01 Budget #1, #2, #3, #4

The payment of bill vouchers #1, #2, #3, #4 were approved on a motion by Trustee Yanofsky, seconded by Trustee Elmiger .

Report of Library Administration

Department reports for July and August 2000 were distributed for review by the Board, and Board agreed to table any questions for next meeting.

WLS

On a motion by Trustee Cox-Burns, seconded by Trustee Oliva, the Board approved nomination of Trustee Geeslin as "Millennium Author" from our community.

Friends

Library Director Miranda announced the Friends Big Book Sale will be held October 28 and 29, and their annual meeting held on November 30 with speaker Sandy Dolnick, Executive Director, Friends of Libraries USA.

Foundation

Appended to these minutes are notes taken at special meeting held at 6:00 p.m. in the Library Auditorium on September 20, 2000 along with agenda and materials distributed at the meeting.

Trustee Cox-Burns reported plans are going well, and responses are coming in for Foundation’s Poetry & Jazz fundraiser to be held on October 7, 2000 at American Bookseller’s Association.

Outreach

After some discussion, Trustees DeSoye and Furth agreed to contact state legislators. Library Director Miranda suggested that she and at least two trustees be scheduled to attend these meetings. The Board also agreed to form a subcommittee consisting of Trustees DeSoye, Oliva, Simmons (as suggested by Trustee Oliva), and Assistant Library Director, Charlotte Szabo to set up meetings with Community Groups. Trustee Oliva agreed to set up meeting with Slater Center and to notify Board accordingly. Trustee Elmiger suggested meeting with Coachmen, and Library Director Miranda reported she would be meeting with Westhab and the Library would be donating computers. Trustee Yanofsky suggested the Library connect with residents of the housing projects, and Trustee Cox-Burns suggested inviting constituents of the Housing Projects for a tour of the Library. Trustee Oliva suggested approaching the County for funds for surveying and transportation. Mrs. Miranda reported that the Library’s Fund balance includes the $50,000+ grant received from Westchester County.

Trustee Cox-Burns suggested setting up meetings with ministers group in White Plains so they may education their congregation about the Library, and Trustee Cox-Burns agreed to pursue.

Trustee Oliva suggested that Trustee Cox-Burns consider appearing on Winbrook Pride, a cable show of the League of Women Voters to promote Foundation Campaign. Trustee Cox-Burns agreed, but asked that Library Director Miranda and Board President Geeslin be invited to join her, and Trustee Oliva agreed to follow-up with the League of Women Voters.

Other

Trustee DeSoye agreed to contact the PTA regarding board vacancies.

Library Director Miranda announced the NYLA conference will be held at Saratoga Springs, and agreed to send flyer to Board.

OLD BUSINESS

On a motion by Trustee Elmiger, seconded by Trustee Furth, and as required by NYS, the Board approved Final Project Report to NYS Adult Literacy Grant 1999/2000.

NEW BUSINESS

Personnel

Library Director Miranda called an "executive session" and the Board discussed vacancy status (Business Manager, Librarian I, Office Assistant, I), early retirement incentive, part-time wages, vacation allocations, and other.

Capital Project - First floor recarpeting

On a motion by Trustee Yanofsky, seconded by Trustee Furth, the Board approved purchase of shelving from Gift Fund (partial payment).

SIRSI Regional Training

On a motion by Trustee Yanofsky, seconded by Trustee Furth, the Board approved request to contract and pay fee for onsite serials training from Gift Fund.

Adjournment

There being no more business before the Board, on a motion by Trustee Elmiger, seconded by Trustee DeSoye, the meeting was adjourned at 9:12 p.m.

Betsy DeSoye, Secretary

Library Board of Trustees