Minutes of Scheduled Board of Trustees Meeting

April 18, 2001

Call to Order

The regular monthly meeting of the Library Board of Trustees was called to order at 7:05 p.m. In attendance were Board President Hope Furth, Trustees Toni Cox-Burns, Janet Elmiger, Campbell Geeslin, P. Lynn Oliva, Nancy Smith, Library Director Sandra Miranda, and Assistant Library Director Charlotte Szabo. Absent with notice were Trustees DeSoye, Simmons, and Yanofsky. On a motion by Trustee Geeslin, seconded by Trustee Cox-Burns, Trustee Elmiger was appointed as Secretary Pro-Tem. Library Director Miranda, Staff and Trustees welcomed new Board member, Nancy Smith.

Minutes of the Regular Meeting of the Library Board of Trustees

The minutes of the regular meeting of March 21, 2001 were approved on a motion by Trustee Geeslin, seconded by Trustee Elmiger.

City Expenditure & Revenue Budget Reports

City Expenditure & Revenue Budget Reports as of 3/31/01 were reviewed by the Board.

Bills: 2000/01 Budget: #17 & #18

The payment of bill vouchers #17 and #18 were approved on a motion by Trustee Elmiger seconded by Trustee Geeslin.

Report of Library Administration

Department reports for March 2001 were reviewed by the Board. Library Director Miranda was pleased to report that Cassie Trace was successful in getting a grant from Pennsylvania Performing Arts on Tour (PennPAT) for a fall concert and Tracy Conte was successful in getting a grant from Hitachi to complement the Go Figure! exhibit. Mrs. Miranda reminded the Board of the upcoming Clarice Wilson Memorial Concert on April 29.

WLS

Board President Furth reported that the Children’s consultant made a presentation at the most recent meeting, and the draft Strategic Plan was about to be distributed for review and comment.

Friends

Trustee Elmiger reported that at the April meeting of the Friends, the Chairman of the White Plains Arts Festival addressed the Friends group, since the Friends will have a booth at the festival this year, and Carol Heller discussed publicity for the annual meeting on May 19 with speaker, James Bradley, author, Flags of Our Fathers.

Foundation

Mrs. Miranda reported the next Foundation Board meeting will be on May 2, 2001.

Advocacy

Library Director Miranda encouraged the Board to contact our State representatives in support of increased funding for libraries, if they have not already done so, and noted the new WLS Advocate brochure contained e-mail addresses to make it easier to contact legislators.

Outreach

Trustee Oliva reported that the Council of Neighborhood Associations planned to reschedule its meeting at the Library, and she would follow up on this and with various contacts and report to the Board next month. Trustee Cox-Burns was pleased to report that Reverend Maddox and the Ministers Alliance would be holding a meeting at the Library on May 1 and noted that this was a result of outreach to the group. Trustee Cox-Burns reported the Ministers are interested in computers and possibly a tour of the Library.

Library Publicity

The Board reviewed the "Go Figure" children’s brochure and calendar, and complimented the staff on the excellent format and content. Library Director Miranda reported that it would be distributed at the Library, schools, day care centers, etc. She said that it was a good first example of how the Library would aim for a more targeted approach to publicity, by adopting a newsletter-style format for calendar and program information. The next stage will be the first issue (July/August 2001) of an actual newsletter to be printed every two months and posted on the Library’s web page. Mrs. Miranda noted that the Library would look to the Foundation to help support production and distribution. Library Director Miranda reported that to start the Library is using the services of a designer, and that Cassie Trace has been assigned editorial responsibility for content.

Library Garage

Board President Hope Furth reported she would send a letter to the Parking Authority Board inviting them or a representative of their Parking Authority Board to attend an upcoming Library Board meeting to discuss mutual interest in improving parking availability for Library patrons.

Proposed Budget FY 01/02

The Board reviewed the Proposed Budget for FY 01/02, and Mrs. Miranda distributed schedule for budget meetings and adoption.

NYS Parent-Child Grant Application - "Read,Baby,Read"

Assistant Library Director Szabó reviewed the purpose of the grant, and on a motion by Trustee Oliva, seconded by Trustee Elmiger, the Board approved the NYS Parent-Child Grant Application, "Read, Baby, Read" and signing of certification by Board President Hope Furth.

Personnel Added & Deleted from Payroll

On a motion by Trustee Elmiger, seconded by Trustee Geeslin, the Board approved Personnel Added & Deleted from Payroll, January 1, 2001 through March 30, 2001.

Adjournment

There being no more business before the Board, the meeting was adjourned at 8:28 p.m. on a motion by Trustee Geeslin, seconded by Trustee Cox-Burns.

Janet Elmiger, Secretary Pro-Tem

Library Board of Trustees