Minutes of Regular Meeting

June 12, 2002

Call to Order

The regular meeting of the Library Board of Trustees was called to order at 7:05 p.m. by Board President, Hope Furth. In attendance were Trustees Toni Cox-Burns, Janet Elmiger, Campbell Geeslin, P. Lynn Oliva, Library Director Sandra Miranda, Assistant Library Director Patricia Thorsen, and Head of Internal Operations, Kurt Hadeler. Absent with notice were Trustees DeSoye, Simmons, Smith and Yanofsky. Trustee Janet Elmiger was appointed Secretary Pro-tem on a MOTION by Trustee Cox-Burns, seconded by Trustee Geeslin.

Minutes of Regular Meeting of Library Board of Trustees

The minutes of the regular meeting of May 15, 2002 were approved on a MOTION by Trustee Elmiger, seconded by Trustee Geeslin.

City Revenue & Expenditure Budget Reports

The Board reviewed month ending report May 2002. Mrs. Miranda noted that the Library has cut back on part time hours until July 1, and various line adjustments will be made to balance budget.

Bills: 2001/02 Budget: #20 & #21

The payment of bill vouchers #20 and #21 were approved on a MOTION by Trustee Elmiger, seconded by Trustee Geeslin.

Report of Library Administration

The Board reviewed department reports. Library Director Miranda noted that announcements went out for both the Cataloger and Electronic Services positions, however few applicants have responded.

Trustee Reports and Business

WLS

Report will be given next month.

Friends

Trustee Elmiger reported that the Friends annual meeting went well; the guest speaker was excellent. Mrs. Miranda noted that the Friends Board does not meet again until September.

Foundation

The Board reviewed Foundation minutes of 4/3/02 and budget approved by Foundation Board on 6/5/02.

Advocacy

Library Director Miranda reported that the new State Budget contained no good news for libraries, and that she would send the Board information.

Community Outreach

No activities are currently planned, and Library Director Miranda asked if the Board might be interested in exploring the idea of a joint Library Board/School Board meeting. The Board agreed that with a new Superintendent starting this summer, a joint meeting would be appropriate and desirable. The Board will suggest this to Mr. Connors.

Board Vacancies

The Board briefly discussed the need to fill the Board vacancy. Trustee Furth reported she sent

welcoming letter to the new Superintendent of Schools and will follow up in the coming weeks.

OLD BUSINESS

FY 2002-03 City of White Plains Library Fund Budget

The Board reviewed the Adopted FY 2002-03 Library Fund Budget.

U.S. District Court decision on Child Internet Protection Act case

Library Director Miranda reported that the decision specifies that federal money will not be withheld from a library that does not filter, and that she would send explanatory information to the Board.

NEW BUSINESS

Security Service

Mrs. Miranda reported that three companies have provided bids for security services, and these will be reviewed with the Purchase and Public Safety Departments. She noted that interviews with the three vendors are being arranged, and based on implementation time frames described in the proposals, guard services would probably begin 4-6 weeks after contract-signing.

New York Library Association annual conference

The Board approved Kurt Hadeler’s attendance at the NYLA conference, October 23-26, 2002, in Buffalo with reimbursement for normal expenses, and attendance for two additional staff members with reimbursement of up to $300 each on a MOTION by Trustee Elmiger, seconded by Trustee Cox-Burns.

Authorization for Letter of Intent

The Board gave approval for the Library Director to sign the Letter of Intent dated June 12, 2002 from tutor.com as submitted to Mrs. Sandra Miranda with correction of start date to August 1, 2002. The Library Foundation is sponsoring the service and will sign the actual contract agreement. The Board agreed that the contract agreement should be submitted to the Law Department for review. Library Director Miranda noted with appreciation that Mayor Delfino is very supportive and will announce this new service on behalf of the City. Mrs. Miranda said she would provide further information to the Board as soon as it became available.

Certification of New York State Report

The Board approved Certification of New York State Education Department Annual report for Public and Association Libraries - 2001 by Library Board President, Hope Furth, and Library Director, Sandra Miranda on a MOTION by Trustee Cox-Burns, seconded by Trustee Oliva.

Adjournment

There being no more business before the Board, the meeting was adjourned at 8:00 p.m. on a MOTION by Trustee Oliva, seconded by Trustee Geeslin.

Janet Elmiger, Secretary Pro-Tem

Library Board of Trustees