Minutes of Regular Meeting

August 12, 2003

Call to Order

The regular meeting of the Library Board of Trustees was called to order at 7:04 p.m. by Board President, Hope Furth. In attendance were Trustees Janet Elmiger, Jeane Garment, Timothy James, Lynn Oliva, Paul Schwarz, Don Simmons, Library Director Sandra Miranda, Assistant Library Director Patricia Thorsen, and Head of Internal Operations, Kurt Hadeler. Absent with notice were Trustees Connors, Martinez, and Manager of Children’s Services, Rosemary Rasmussen.

Minutes of Regular Meeting of the Library Board of Trustees

The minutes of the regular meeting of July 9, 2003 were approved on a MOTION by Trustee Elmiger, seconded by Trustee Simmons.

City Revenue & Expenditure Budget Reports

Not received.

Bills 2002/03 Budget: #26 & #27

The payment of bill vouchers #26 and #27 were approved on a MOTION by Trustee Oliva, seconded by Trustee Elmiger.

Report of Library Administration

The Board reviewed written administration reports. Library Director Miranda reported she had attended an excellent committee meeting to review possible artists and sculptures for the garden planned for the Plaza. She reported that the timetable was still under discussion. Mrs. Miranda also reported that the new server for the library’s management system should be delivered soon, and the first job meeting for the 3^rd floor project would be Tuesday, August 19^th.

Trustee Reports and Business

WLS

The Board reviewed WLS response to letters from WPPL, South Salem and Mt. Pleasant regarding concerns on forming WLS tax district. Library Director Miranda reported that subsequent to these letters, the WLS Board committee formed to study the tax district redirected itself to the study of funding alternatives in general. Mrs. Furth is a member of this committee. WLS also stated it would undertake a self-examination with its staff.

Foundation

Mrs. Miranda reported that $1,500 has been raised so far from the sale of Happy Dog raffles and said more help was needed to sell tickets.

Board Vacancies

All seats are currently filled. A resignation may be pending.

Long Range Plan Committee

The Board provided input on the Draft WPPL Long Range Plan as of 8/6/03 goals, i.e. Services, Collections, Staff, Technology, Facility, Community Support and Management. The next step is to bring before a focus group of diverse citizens. The final LRP will be put on the Library’s website and in its newsletter, @The White Plains Public Library.

Approval to renew Annual Contract for services from Tutor.com for year beginning 8/1/03

On a MOTION by Trustee Simmons, seconded by Trustee Garment, the Board approved renewal of annual contract for services from Tutor. Com for year beginning 8/1/03.

Approval to continue Career Counseling Service provided on annual fee basis by WLS for year beginning September 2003

On a MOTION by Trustee Elmiger, seconded by Trustee Simmons, the Board approved continuing the Career Counseling Service provided on annual fee basis by WLS for year beginning September 2003.

Adjournment

There being no more business before the Board, the meeting was adjourned at 8:55 p.m. on a MOTION by Trustee James, seconded by Trustee Oliva.

Don Simmons, Secretary

Library Board of Trustees